Privacy Statement and Data Protection

 

I am registered with the ICO (Information Commissioners Office) which means I need to tell you what data I am collecting from you, and what I intend to do with it.

 

 

What data do I keep and why do I need it?

 

Name and age: this is basic information that helps me get to know you.

 

Address, email address, phone number: I use these as a way of contacting you regarding your sessions. I will mainly use the method you first contacted me on, but if I can’t reach you, I will try a different method.

 

Doctors details: if i'm concerned you were at risk of immediate harm, then I may need to contact your doctor; if I could, I would tell you I was going to do this.

 

 

Will I share your data and if I do who will I share it with and for what purpose?

 

It is very unlikely I will share your data. I will not sell it on or use it for unethical reasons. I may have to share it if my notes are subpoenaed by court, if you or anyone you tell me about is at harm or risk of harm, I may have to pass this information on to your GP or the police.

 

I have appointed a Clinical Executor. In the event that I can no longer work with you, they will have access to your details and will get in touch with you.

 

You have a right to request to see, have amended or have destroyed any data I may keep about you. I will respond to any such request made within 28 days.

 

 

How will I store your data?

 

The data on paper is kept in a locked filing cabinet. Your phone number may be kept in my business mobile phone which is passcode protected.

 

 

How long will I store your data for and how will I dispose of it?

 

I’ll keep your session notes, your name and your unique code for 5 years which is the time frame my insurance company requests.

 

I’ll shred this privacy consent document and your registration/contract form with your personal information on 1 month after our work finishes.

 

I’ll delete your phone number out of my mobile phone 1 month after our work finishes.

 

All emails from you will be deleted as soon as they are no longer needed and at least within 1 month of us finishing working together.  

 

 

Your Rights

 

You have the following rights:

 

• To be informed what information I hold (i.e., this document).

• To see the information I hold about you (free of charge for the initial request).

• To rectify any inaccurate or incomplete personal information.

• To withdraw consent to me using your personal information.

• To request your personal information be erased (though I can decline whilst the information is needed for my competent practice).

 

If you are not happy with the way I use your data, you can raise a complaint with the ICO at www.ico.org.uk or telephone them on 0303 123 1113.

 

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